Free Roastery Software
Production-grade tools for roast logging, inventory, scheduling, and quality control
Live stats from KHAYBAR Amsterdam • Updated in real-time
Complete Roastery Operations
Everything you need to run a professional roastery
Roast Logging
- ✓ Batch tracking with auto-generated IDs
- ✓ Complete roast profile capture
- ✓ Temperature and time tracking
- ✓ Built-in roast timer
- ✓ Quality scoring (1-10)
- ✓ Photo uploads
Inventory Management
- ✓ Green bean stock tracking
- ✓ Roasted coffee inventory
- ✓ Automatic deduction on sales
- ✓ Low stock alerts
- ✓ Cost tracking per origin
- ✓ Freshness date monitoring
Scheduling
- ✓ Roast calendar planning
- ✓ Assignment to roasters
- ✓ Order-roast linking
- ✓ Status tracking
- ✓ Production forecasting
Cupping & Quality
- ✓ Professional cupping forms
- ✓ 10-category scoring system
- ✓ Tasting notes documentation
- ✓ Batch comparison
- ✓ Quality history tracking
Order Fulfillment
- ✓ Order-batch allocation
- ✓ Stock availability checking
- ✓ Automatic inventory deduction
- ✓ Shipping tracking
- ✓ Customer notifications
Analytics & Reporting
- ✓ Production metrics
- ✓ Cost tracking
- ✓ Quality trends
- ✓ Loss percentage analysis
- ✓ Impact measurement
Compare to Paid Solutions
Professional features without the subscription cost
Cropster
- ✓ Roast logging
- ✓ Cupping forms
- ✓ Inventory tracking
- ✓ Analytics
- ✗ Mission integration
- ✗ Service model
Roast.World
- ✓ Profile management
- ✓ Batch tracking
- ✓ Basic reporting
- ✗ Order fulfillment
- ✗ Multi-roastery
- ✗ Impact tracking
KHAYBAR Software
- ✓ Everything listed above
- ✓ Multi-roastery support
- ✓ Order fulfillment flow
- ✓ Impact measurement
- ✓ Custom service models
- ✓ Mission-aligned community
Comparable core functionality to tools costing €500-1,200+ annually
Battle-Tested at KHAYBAR Amsterdam
This isn't theory. We use this software daily to run our roastery.
Our Current Operations
What We Track
- • Every batch from green → roast → customer
- • Real-time inventory (no spreadsheets)
- • Quality scores for every roast
- • Cost tracking and margins
- • Impact: 9kg = 1 meal generated
- • Customer orders linked to specific batches
"We built this for ourselves. Now we gift it to you. Use it, refine it, make it yours."
— KHAYBAR Team
The One Condition
This software is yours. Free. Forever.
Use it to serve others.
You don't need to copy our 9:1 model exactly. Find your own manner. But let your roastery become more than profit—let it serve your community.
Maybe you donate 10% of revenue. Maybe you offer free coffee to nonprofits. Maybe you train apprentices from disadvantaged backgrounds. Maybe you have your own 9:1.
The manner is yours to define. The service is non-negotiable.
Because coffee was never meant to be just a product. It's meant to be a service.
Who This Is For
Craft Roasteries (1-30kg batches)
You're roasting specialty coffee in small-to-medium batches and want professional tools without subscription costs
Service-Minded Roasters
You believe coffee can serve community, not just generate profit. You want tools that support mission-driven work.
Growing Operations
You're scaling from home roaster to small business and need professional systems without enterprise pricing
Not For: Large Industrial Roasters
If you're roasting 50kg+ batches at industrial scale, you need different tools. This is built for craft.
Getting Started
Three simple steps to access the software
Access Your Dashboard
Instant access to roast logging, inventory, scheduling, cupping, and fulfillment tools
Start Serving
Define your service model. Track your impact. Join the global community of roasters who serve.
Why Free?
We built this software to manage our own roastery operations at KHAYBAR Amsterdam. It works. It's production-ready. It saves us hours weekly.
We could sell subscriptions. We could charge setup fees. We could build a SaaS business.
But we're not in the software business. We're in the service business.
Our mission is to spread the manner of service through coffee. If this software helps other roasteries serve their communities—whether through our 9:1 model or their own manner—then gifting it amplifies our mission more than selling it ever could.
"Some seeds become trees. Some seeds are roasted and give their essence. Both serve."
This software is a seed that becomes a tree. Let it grow in your roastery.
Common Questions
Is this really completely free?
Yes. No hidden costs, no "freemium" upgrades, no credit card required. Free forever.
Do I need to adopt your exact 9:1 model?
No. Define your own service manner. The software tracks impact however you define it. The only requirement is that you use your roastery to serve others, not just generate profit.
Can I modify the software?
Yes. It's open-source. Adapt it to your needs. Share improvements with the community if you want, but no obligation.
What if I'm just starting my roastery?
Perfect. Use this from day one. Track every roast, build your quality standards, and grow with a system that scales from 1kg to 30kg batches.
Is there support or documentation?
We're building a community of roasters using the software. Questions, improvements, and knowledge-sharing happen together. Contact us—we're here to help.
What's the catch?
No catch. Just one condition: Use it to serve people. If you're using this to maximize profit without serving community, you're violating the spirit of the gift. We trust you to honor that.